From f701bd684a1b2f43198a39acb96bf69bbe6651f4 Mon Sep 17 00:00:00 2001 From: "Builder.io" Date: Mon, 10 Nov 2025 19:20:28 +0000 Subject: [PATCH] Create Space 5 Finance & Payments page cgen-75d936c0a7f2495284aef668607b0e3c --- client/pages/internal-docs/Space5Finance.tsx | 229 +++++++++++++++++++ 1 file changed, 229 insertions(+) create mode 100644 client/pages/internal-docs/Space5Finance.tsx diff --git a/client/pages/internal-docs/Space5Finance.tsx b/client/pages/internal-docs/Space5Finance.tsx new file mode 100644 index 00000000..b3e76dd6 --- /dev/null +++ b/client/pages/internal-docs/Space5Finance.tsx @@ -0,0 +1,229 @@ +import InternalDocsLayout from "./InternalDocsLayout"; + +export default function Space5Finance() { + return ( + +
+
+

+ This guide covers how we handle contractor payments, invoicing, and + expense reimbursement. It ensures everyone gets paid on time and + accurately. +

+
+ +
+

+ Contractor Payments (SOP-301) +

+
+
+

Payment Cycle

+
    +
  • + Invoice Due: Last day of work month +
    • +
  • + Payment Date: 15th of following month +
    • +
  • + Payment Method: ACH transfer (1-2 business + days) +
    • +
+
+ +
+

+ Invoice Requirements +

+
    +
  • ✓ Your name & contractor ID
    • +
  • ✓ Hours worked (with breakdown by day)
    • +
  • ✓ Hourly rate agreed in contract
    • +
  • ✓ Total amount due
    • +
  • ✓ Date range of work
    • +
  • ✓ Your banking information for direct deposit
    • +
+
+ +
+

+ Where to Submit +

+

+ Email invoices to: invoicing@aethex.tech +

+

+ Include "INVOICE" in subject line for easy tracking. +

+
+ +
+

+ Late Payments +

+

+ If you don't receive payment within 3 business days of the due + date, contact HR immediately. We prioritize on-time payment. +

+
+
+
+ +
+

+ Expense & Reimbursement (SOP-302) +

+
+
+

+ Reimbursable Expenses +

+
    +
  • ✓ Work equipment (laptop, monitor, software)
    • +
  • ✓ Conference & training (approved in advance)
    • +
  • ✓ Travel (flights, hotels, meals)
    • +
  • ✓ Client entertainment (pre-approved)
    • +
  • ✓ Office supplies (if remote/freelancer)
    • +
+
+ +
+

+ Not Reimbursable +

+
    +
  • ✗ Personal expenses (meals, gas for commute)
    • +
  • ✗ Expenses without receipts
    • +
  • ✗ Alcohol/entertainment not pre-approved
    • +
  • ✗ Expenses outside company policy
    • +
+
+ +
+

+ Reimbursement Process +

+
    +
  1. Spend money on company business (or use company card)
    2. +
  2. Keep receipt (photo, email, or original)
    3. +
  3. Submit expense report monthly
    4. +
  4. Manager approves within 5 business days
    5. +
  5. Finance processes reimbursement
    6. +
  6. You receive check or ACH transfer
    7. +
+
+ +
+

+ Expense Report Requirements +

+
    +
  • • Date of expense
    • +
  • • What was purchased
    • +
  • • Amount (receipt)
    • +
  • • Business purpose
    • +
  • • Project/client (if applicable)
    • +
+
+ +
+

+ Submit Expenses To +

+

+ Email: expenses@aethex.tech +

+

+ Attach receipts as PDF or image files. Subject: "EXPENSE + REPORT - [Your Name] - [Month]" +

+
+
+
+ +
+

+ Tax Considerations +

+
+

Contractors (1099)

+

+ We issue 1099-NEC for contractor income. You're responsible for + quarterly estimated tax payments and self-employment tax. +

+ +

Employees (W-2)

+

+ We handle payroll taxes. You'll receive a W-2 at year-end. Tax + withholding is based on your W-4 form. +

+ +

+ Note: Consult a tax professional about your + specific situation. +

+
+
+ +
+

+ Common Questions +

+
+
+

+ Q: When do I get paid? +

+

+ A: Contractors: 15th of following month. Employees: bi-weekly per + payroll schedule. +

+
+ +
+

+ Q: Can I use a company card? +

+

+ A: For most employees, yes. Contact Finance for company card + setup. No receipt needed for card expenses. +

+
+ +
+

+ Q: How long for reimbursement? +

+

+ A: 10-15 business days after approval. ACH takes 1-2 business + days once processed. +

+
+ +
+

+ Q: Lost receipt - what do I do? +

+

+ A: Email Finance with explanation. Under $50, usually approved + with manager signature. Over $50, you may not be reimbursed. +

+
+
+
+ +
+

+ Finance Contact: finance@aethex.tech for questions + about payments, reimbursements, or tax matters. +

+
+
+ + ); +}