229 lines
9.4 KiB
TypeScript
229 lines
9.4 KiB
TypeScript
import InternalDocsLayout from "./InternalDocsLayout";
|
|
|
|
export default function Space5Finance() {
|
|
return (
|
|
<InternalDocsLayout
|
|
title="Finance & Payments Operations"
|
|
description="SOP-301 & SOP-302"
|
|
>
|
|
<div className="space-y-8">
|
|
<div className="bg-slate-800/50 border border-slate-700 rounded-lg p-6">
|
|
<p className="text-slate-300 leading-relaxed">
|
|
This guide covers how we handle contractor payments, invoicing, and
|
|
expense reimbursement. It ensures everyone gets paid on time and
|
|
accurately.
|
|
</p>
|
|
</div>
|
|
|
|
<section>
|
|
<h3 className="text-2xl font-bold text-white mb-4">
|
|
Contractor Payments (SOP-301)
|
|
</h3>
|
|
<div className="space-y-4">
|
|
<div className="bg-slate-800/30 border border-slate-700 rounded-lg p-4">
|
|
<h4 className="font-semibold text-white mb-2">Payment Cycle</h4>
|
|
<ul className="text-sm text-slate-300 space-y-2 pl-4">
|
|
<li>
|
|
<strong>Invoice Due:</strong> Last day of work month
|
|
</li>
|
|
<li>
|
|
<strong>Payment Date:</strong> 15th of following month
|
|
</li>
|
|
<li>
|
|
<strong>Payment Method:</strong> ACH transfer (1-2 business
|
|
days)
|
|
</li>
|
|
</ul>
|
|
</div>
|
|
|
|
<div className="bg-slate-800/30 border border-slate-700 rounded-lg p-4">
|
|
<h4 className="font-semibold text-white mb-2">
|
|
Invoice Requirements
|
|
</h4>
|
|
<ul className="text-sm text-slate-300 space-y-2 pl-4">
|
|
<li>✓ Your name & contractor ID</li>
|
|
<li>✓ Hours worked (with breakdown by day)</li>
|
|
<li>✓ Hourly rate agreed in contract</li>
|
|
<li>✓ Total amount due</li>
|
|
<li>✓ Date range of work</li>
|
|
<li>✓ Your banking information for direct deposit</li>
|
|
</ul>
|
|
</div>
|
|
|
|
<div className="bg-slate-800/30 border border-slate-700 rounded-lg p-4">
|
|
<h4 className="font-semibold text-white mb-2">
|
|
Where to Submit
|
|
</h4>
|
|
<p className="text-sm text-slate-300">
|
|
Email invoices to: <strong>invoicing@aethex.tech</strong>
|
|
</p>
|
|
<p className="text-sm text-slate-300 mt-2">
|
|
Include "INVOICE" in subject line for easy tracking.
|
|
</p>
|
|
</div>
|
|
|
|
<div className="bg-slate-800/30 border border-slate-700 rounded-lg p-4">
|
|
<h4 className="font-semibold text-white mb-2">
|
|
Late Payments
|
|
</h4>
|
|
<p className="text-sm text-slate-300">
|
|
If you don't receive payment within 3 business days of the due
|
|
date, contact HR immediately. We prioritize on-time payment.
|
|
</p>
|
|
</div>
|
|
</div>
|
|
</section>
|
|
|
|
<section>
|
|
<h3 className="text-2xl font-bold text-white mb-4">
|
|
Expense & Reimbursement (SOP-302)
|
|
</h3>
|
|
<div className="space-y-4">
|
|
<div className="bg-slate-800/30 border border-slate-700 rounded-lg p-4">
|
|
<h4 className="font-semibold text-white mb-2">
|
|
Reimbursable Expenses
|
|
</h4>
|
|
<ul className="text-sm text-slate-300 space-y-2 pl-4">
|
|
<li>✓ Work equipment (laptop, monitor, software)</li>
|
|
<li>✓ Conference & training (approved in advance)</li>
|
|
<li>✓ Travel (flights, hotels, meals)</li>
|
|
<li>✓ Client entertainment (pre-approved)</li>
|
|
<li>✓ Office supplies (if remote/freelancer)</li>
|
|
</ul>
|
|
</div>
|
|
|
|
<div className="bg-red-900/20 border border-red-500/30 rounded-lg p-4">
|
|
<h4 className="font-semibold text-red-400 mb-2">
|
|
Not Reimbursable
|
|
</h4>
|
|
<ul className="text-sm text-slate-300 space-y-1 pl-4">
|
|
<li>✗ Personal expenses (meals, gas for commute)</li>
|
|
<li>✗ Expenses without receipts</li>
|
|
<li>✗ Alcohol/entertainment not pre-approved</li>
|
|
<li>✗ Expenses outside company policy</li>
|
|
</ul>
|
|
</div>
|
|
|
|
<div className="bg-slate-800/30 border border-slate-700 rounded-lg p-4">
|
|
<h4 className="font-semibold text-white mb-2">
|
|
Reimbursement Process
|
|
</h4>
|
|
<ol className="text-sm text-slate-300 space-y-2 pl-4 list-decimal">
|
|
<li>Spend money on company business (or use company card)</li>
|
|
<li>Keep receipt (photo, email, or original)</li>
|
|
<li>Submit expense report monthly</li>
|
|
<li>Manager approves within 5 business days</li>
|
|
<li>Finance processes reimbursement</li>
|
|
<li>You receive check or ACH transfer</li>
|
|
</ol>
|
|
</div>
|
|
|
|
<div className="bg-slate-800/30 border border-slate-700 rounded-lg p-4">
|
|
<h4 className="font-semibold text-white mb-2">
|
|
Expense Report Requirements
|
|
</h4>
|
|
<ul className="text-sm text-slate-300 space-y-1 pl-4">
|
|
<li>• Date of expense</li>
|
|
<li>• What was purchased</li>
|
|
<li>• Amount (receipt)</li>
|
|
<li>• Business purpose</li>
|
|
<li>• Project/client (if applicable)</li>
|
|
</ul>
|
|
</div>
|
|
|
|
<div className="bg-slate-800/30 border border-slate-700 rounded-lg p-4">
|
|
<h4 className="font-semibold text-white mb-2">
|
|
Submit Expenses To
|
|
</h4>
|
|
<p className="text-sm text-slate-300">
|
|
Email: <strong>expenses@aethex.tech</strong>
|
|
</p>
|
|
<p className="text-sm text-slate-300 mt-2">
|
|
Attach receipts as PDF or image files. Subject: "EXPENSE
|
|
REPORT - [Your Name] - [Month]"
|
|
</p>
|
|
</div>
|
|
</div>
|
|
</section>
|
|
|
|
<section>
|
|
<h3 className="text-2xl font-bold text-white mb-4">
|
|
Tax Considerations
|
|
</h3>
|
|
<div className="bg-slate-800/30 border border-slate-700 rounded-lg p-4 space-y-3">
|
|
<h4 className="font-semibold text-white">Contractors (1099)</h4>
|
|
<p className="text-sm text-slate-300">
|
|
We issue 1099-NEC for contractor income. You're responsible for
|
|
quarterly estimated tax payments and self-employment tax.
|
|
</p>
|
|
|
|
<h4 className="font-semibold text-white mt-4">Employees (W-2)</h4>
|
|
<p className="text-sm text-slate-300">
|
|
We handle payroll taxes. You'll receive a W-2 at year-end. Tax
|
|
withholding is based on your W-4 form.
|
|
</p>
|
|
|
|
<p className="text-sm text-slate-400 mt-4">
|
|
<strong>Note:</strong> Consult a tax professional about your
|
|
specific situation.
|
|
</p>
|
|
</div>
|
|
</section>
|
|
|
|
<section>
|
|
<h3 className="text-2xl font-bold text-white mb-4">
|
|
Common Questions
|
|
</h3>
|
|
<div className="space-y-3">
|
|
<div className="bg-slate-800/30 border border-slate-700 rounded-lg p-4">
|
|
<h4 className="font-semibold text-white mb-2">
|
|
Q: When do I get paid?
|
|
</h4>
|
|
<p className="text-sm text-slate-300">
|
|
A: Contractors: 15th of following month. Employees: bi-weekly per
|
|
payroll schedule.
|
|
</p>
|
|
</div>
|
|
|
|
<div className="bg-slate-800/30 border border-slate-700 rounded-lg p-4">
|
|
<h4 className="font-semibold text-white mb-2">
|
|
Q: Can I use a company card?
|
|
</h4>
|
|
<p className="text-sm text-slate-300">
|
|
A: For most employees, yes. Contact Finance for company card
|
|
setup. No receipt needed for card expenses.
|
|
</p>
|
|
</div>
|
|
|
|
<div className="bg-slate-800/30 border border-slate-700 rounded-lg p-4">
|
|
<h4 className="font-semibold text-white mb-2">
|
|
Q: How long for reimbursement?
|
|
</h4>
|
|
<p className="text-sm text-slate-300">
|
|
A: 10-15 business days after approval. ACH takes 1-2 business
|
|
days once processed.
|
|
</p>
|
|
</div>
|
|
|
|
<div className="bg-slate-800/30 border border-slate-700 rounded-lg p-4">
|
|
<h4 className="font-semibold text-white mb-2">
|
|
Q: Lost receipt - what do I do?
|
|
</h4>
|
|
<p className="text-sm text-slate-300">
|
|
A: Email Finance with explanation. Under $50, usually approved
|
|
with manager signature. Over $50, you may not be reimbursed.
|
|
</p>
|
|
</div>
|
|
</div>
|
|
</section>
|
|
|
|
<div className="border-l-4 border-blue-500 pl-6 py-4 bg-blue-900/10">
|
|
<p className="text-sm text-slate-300">
|
|
<strong>Finance Contact:</strong> finance@aethex.tech for questions
|
|
about payments, reimbursements, or tax matters.
|
|
</p>
|
|
</div>
|
|
</div>
|
|
</InternalDocsLayout>
|
|
);
|
|
}
|